Oracle Aconex in UAE Construction and Project Management
Cover practical use of Aconex in UAE projects, particularly:
Construction and infrastructure projects
Engineering and consultancy projects
Real-estate and development projects
MEP and specialist contractor coordination
Consultant–contractor document exchange
Drawings, specifications, RFIs and technical submissions
Document revisions and approvals
Project correspondence and transmittals
Audit trails and document history
Controlled access to project information
Aconex for Project Management and Document Control
Cover the relationship between Aconex and project-management processes:
Document submission and approval cycles
Managing project correspondence
Tracking document revisions
Transmittals between project stakeholders
Review and approval workflows
Maintaining traceability and audit history
Coordinating information between consultants, contractors and project teams
Supporting controlled project communication
Finding current project information quickly
Course Outcomes
Navigate Oracle Aconex and manage project documents
Upload, download, supersede and transmit documents
Manage document versions, metadata and document registers
Search and retrieve project information efficiently
Manage Aconex mail, notifications and correspondence
Set up and manage document review workflows
Handle document-related tasks and approvals
Apply document-control practices within construction and engineering projects
Who Should Take Oracle Aconex Training?
Mention relevant UAE/project roles such as:
Document Controllers
Document Control Coordinators
Project Coordinators
Project Engineers
Project Managers
Construction Managers
QA/QC professionals
Engineering and architectural teams
Consultants and contractors
Professionals working with project correspondence and document workflows
Practical Oracle Aconex Use Cases
Construction drawing revision: uploading and superseding an updated drawing.
Consultant review: sending documents through a review workflow.
Contractor submission: transmitting project documents to relevant stakeholders.
Document retrieval: finding the latest approved document using search.
Project correspondence: managing project mail and attachments.
Audit and traceability: checking document activity and event history.
Large document packages: using bulk upload and metadata tools.
Prerequisites
No prior Oracle Aconex certification is required.
Basic computer and document-management skills are helpful.
Familiarity with construction, engineering, infrastructure or project documentation is useful but not mandatory.
Suitable for beginners as well as professionals who want structured Aconex training.
Course Documents
Basic Tasks in Documents
These are the everyday tasks you'll carry out regularly within Documents.
File Naming Guidelines and Best Practices
Upload a document into Aconex.
Update (Supersede) a Document
Download a document from Aconex.
View Document Activity
Open and Review Documents in Aconex
Transmit your document.
Upload documents from external services.
Preview a Document.
Resolving File Not Loading errors in the Office Online Viewer
Advanced Tasks in Documents
These are tasks that usually only advanced users will carry out.
Edit Document field values inline.
Documents marked 'awaiting your review'.
Mark document as no longer in use
View the Event Log to see which users have accessed or changed a document.
What are Temporary Files?
Duplicate versions of the same document.
What is a "locked document"? How do I lock or unlock a document
Restore a previous version of a document
Superseding and Transmitting Documents
What is a supersede candidate?
Transmit updated documents to people who have old versions using an auto-update transmittal.
Access previous versions of a superseded document
Manually update your document register from a transmittal.
Using Related Items
You can use Related Items to create relationships between documents. Then when you look at the properties of a document you can see a
list of all related documents and navigate to them directly.
What is Related Items?
Viewing Related Items
Adding Related Items
Remove documents in Related Items.
Working with a Large Number of Documents
Following these processes can help save you time.
Restrictions when working with a large number of documents.
Create multiple document placeholders at the same time.
Upload
Upload multiple documents and move them into the Document Register
Upload multiple documents to aconex at the same time using a Zip file upload
Create a document upload profile
Upload/Supersede
Upload and supersede files in batches
What is a metadata file?
Upload and supersede documents using the Multi File Upload tool
Download
Download multiple document files
How do I manage the document review process?
Are you managing the request and review cycle with your suppliers?
Searching in Aconex
Find the right information when you need it.
Search Basics
Working with Search
Advanced Search Techniques
Search-Based Reports
Mails
Use Mail for everyday communications and processes on your Aconex project.
Mail Basics
Create mail.
Add recipients to mail.
Attach files or documents to mail.
Reply to or forward mail.
Send a draft mail.
Options in mail
Send confidential mail.
Email Notifications
Configure your email notifications.
Open Mail from an email notification
Reply to an email notification (as a guest)
Register Incoming Mail received from outside Aconex.
Manage Mail
Mark mail as read.
Mark mail as unread
Mark sent mail as your response.
Close-out sent mail.
Create a mail signature.
Create a mail template (auto-text)
Set a default template (auto-text) for a mail type.
Other Tasks in Mail
Create a mailing group
Send mail to a group
Add notes to mail
View mail awaiting approval
Print mail
Workflows
Workflows make it easy to set up, track, and complete document reviews on your project.
What are Workflows
Review Document in a Workflow
Start and Manage Document Reviews
Create and edit Review Templates
Workflows for Org Admins
Workflows for Project Admins
Sub workflows
Tasks in Aconex
Use the Tasks page to manage your 'to do' list in Aconex.
Tour of the Tasks page
Clearing tasks from your Tasks page
Opening mail from the Tasks page
Receive automatic email notifications for overdue tasks
Managing your mail via the Tasks page
Opening a document transmittal
Open documents in a workflow to review them.
FAQs
What is Oracle Aconex training?
Oracle Aconex training teaches participants how to use Aconex for project document management, document control, correspondence, transmittals, workflows, reviews, searches and project information management.
Who should take Oracle Aconex training?
Oracle Aconex training is suitable for document controllers, project coordinators, project engineers, project managers, construction professionals, consultants, contractors and other professionals who manage project documents and correspondence.
What are the prerequisites for Oracle Aconex training?
No specific Oracle Aconex certification or advanced technical knowledge is required. Basic computer skills are helpful. Familiarity with construction, engineering, project documentation or document control can be useful but is not mandatory.
What will I learn in Oracle Aconex Level 1 training?
The training covers essential Aconex tasks including uploading and downloading documents, superseding documents, document activity, transmittals, related items, document searches, mail, notifications, workflows and task management.
Is Oracle Aconex useful for document controllers?
Yes. Aconex provides tools used for managing project documents, revisions, document registers, transmittals, correspondence, workflows, reviews and document history, making it relevant to document-control activities on projects.
How is Oracle Aconex used in construction projects?
Aconex can be used to manage project information and collaboration between stakeholders such as contractors, consultants and project teams. Common activities include document submissions, revisions, reviews, approvals, transmittals, correspondence and maintaining document history.
Does Oracle Aconex training cover document control?
Yes. The course covers practical document-control activities including document uploads, superseding and version management, document registers, transmittals, searches, document activity, workflows and controlled project correspondence.
Does Oracle Aconex training cover workflows?
Yes. The course covers Aconex workflows, document reviews, review templates, starting and managing document reviews, sub-workflows and workflow-related tasks.
Can beginners learn Oracle Aconex?
Yes. Beginners can learn the fundamental Aconex functions covered in Level 1 training. The course progresses from basic document tasks to more advanced document, mail, workflow and project-management functions.
Where can I take Oracle Aconex training in Dubai?
Oracle Aconex training is available at Zabeel Institute in Dubai. Training is designed around practical Aconex functions used in document control and project environments.
